Introduction of material standard quantities in the warehouses

AIVA allows to enter the standard quantities for the materials, which must be constantly stocked in the warehouses – the minimum and maximum amounts of the particular materials.

Calculation of the deficient materials according to the standard quantities and ordering of new materials

If the particular materials must be continuously stocked in the warehouse, AIVA will inspect the remaining stocks and calculate the deficiency of the materials under the standard quantities settled and form the orders to suppliers.

Calculation of the lacked materials in order to execute the production orders and have the reserves

In order to calculate the stock in lack, an operator can select either a particular order of a single client, several orders or all the outstanding orders. After the orders are selected, AIVA will calculate what materials and their quantities required to execute the orders received from customers and internal orders.AIVA will check the quantities of these materials in the warehouse and make an order to suppliers in case of lack.

Price survey among material suppliers

The process of price survey among material suppliers consists of three stages:

a.                          Sending of requests with material descriptions to suppliers by e-mail;

b.                         The suppliers themselves enter their quotations to the database;

c.                          The quotations of the suppliers with their proposals are reviewed and the suppliers are selected to order the materials from.

Making and sending the orders to suppliers

In order to supply the calculated amounts of materials, the program will select the respective suppliers of these materials, make the orders and send them by e-mails.

Review and editing of material orders to suppliers

If supplier is not able to supply the full quantity of the ordered materials, this order can be found in the Order Register and edited according to the quantity the supplier is able to supply.

Control of receipt of materials and debiting of materials received

The data, contained in the orders to suppliers, are used for control of delivery and receipt of the materials and their subsequent debiting to the account. As the supply order contains all the required information, no need comes to enter the information on the goods received to the system after the receipt of the goods ordered. The data-entry mistakes are avoided, the labor costs are reduced several times, and the process of receipt of the materials to the warehouse is accelerated. AIVA provides the option to install a barcode technology – printing a tag with barcode to stick on the debited materials.

Reports on materials supply

AIVA generates the respective reports on material supply processes:

• Status report on execution of supplies in order to fulfil the customer orders. This report shows the quantities required for customer orders, the quantities already ordered from suppliers and the quantities already received from suppliers.

• List of materials, suppliers and their prices. It shows what suppliers can supply what materials at what prices.

• Summary of the materials ordered from the suppliers.

• Summary of periodic deliveries of particular materials on certain days of the week.